Title: Development Assistant

Department: Advancement

Reports to: Vice President for Advancement

Supervises: None

FTE/FSLA/Hours: Full time, non-exempt, hourly, 35 hours per week
Salary Range: $40,000 - $45,000 per year

Location: Worcester, Massachusetts

Term: Permanent

Deadline to apply: Applications accepted on rolling basis and will be listed until filled

Start date: As soon as possible, ideally by July 15, 2022

Organization Description: The American Antiquarian Society, founded in 1812, is a learned society and national research library dedicated to collecting, preserving, and providing access to the printed record of the United States through 1900. The Society’s collections are used by scholars, students, creative and performing artists, writers, and researchers in many fields studying and working with American history and culture. The Society is committed to diversity, equity, and inclusion at all levels of the institution, as expressed in Inclusion, Diversity, Equity, and Accessibility: a statement from the Council and Staff of the American Antiquarian Society.

Website: https://www.americanantiquarian.org/


Reporting to the Vice President for Advancement, the Development Assistant will support all fundraising and some related communications activities for the Society. In particular, the assistant will handle gift entry and processing and be part of a small, 3-person advancement team who work together on all aspects of fundraising. The ideal candidate will be responsible, self-motivated, and thrive on detail-oriented work. An interest in American history, broadly defined, is a plus.

Main responsibilities (not exhaustive):

  • Fundraising support/database
    • Enter and acknowledge gifts in a timely and accurate fashion, produce reports, and keep prospect management information up to date, while maintaining the integrity of records in the Raisers Edge database and in the paper files.
    • Produce lists for all advancement purposes and for other departments as directed; develop and produce mailings via email platforms and U.S. Mail.
    • Manage and produce Annual Fund mailings in or out of house in collaboration with the Assistant Director of Development
    • Update membership records, including email correspondence and online material.
    • Prepare proposals, reports, meeting materials, and correspondence.
    • Maintain Advancement files.
  • Communications support
    • Coordinate statistics for Annual Report; produce lists as directed.
    • Produce mailing lists (USPS and email) for twice-yearly newsletter and Annual Report
  • General advancement support
    • Open and process incoming checks and coordinate with finance team
    • Maintain calendar for all advancement-related deadlines; take responsibility to assure that deadlines are met.
    • Coordinate institutional meetings such as donor events and members’ meetings; participate in events as requested. Some evening work required; very occasional weekend work.

Skills & Qualifications

  • At least 2 years’ experience in an administrative or development role at nonprofit or similar type of organization
  • Accuracy and attention to detail
  • Experience working independently and managing multiple deadlines
  • Experience with teamwork and following directions, while observing policies and procedures.
  • Customer-service experience or orientation; demonstrated ability to work with diverse stakeholders, both internal and external.
  • Strong knowledge of Microsoft products (Word, Excel, Outlook); comfort with learning new software.
  • 1+ Experience with CRM systems; AAS uses Raiser’s Edge.
  • Demonstrated commitment to principles of diversity, equity, inclusion and access in their daily work


Minimum Education: Associates Degree

Language Skills: Ability to read, understand, speak and write in Standard English; ability to communicate effectively in English with individuals in person, over the telephone, and via the printed word.

Physical Demands & Work Environment:

Duties require periods of standing, walking, and sitting. Vision and hearing at or correctable to “normal ranges.” Other physical tasks include use of hands for basic grasping/manipulation, use of hands for fine manipulation, occasional reaching, stooping, bending, kneeling, crouching, and keyboarding. Physical duties are subject to change.

Most duties are performed indoors in an office environment with artificial light and cool, thermostatically controlled temperatures. The noise level is low. May be exposed to dust, mold, and/or other organic material or other irritants. Hazards are considered minor and controllable.

COVID-19: All staff are required to be vaccinated against COVID-19 unless an accommodation has been granted. Also, visitors and guests on our properties must be vaccinated.

Hours: This is a non-exempt, full-time, 35-hour per week position generally between the hours of 9 am to 5 pm Monday through Friday. A workweek is 40 hours minus a 1-hour lunch per day.

Compensation and benefits:

The range for this position is $40,000 to $45,000 per year ($21.97-$24.73/hr for 1820 hours/year)

Examples of benefits for full-time non-exempt staff are vacation, sick and personal time, as well as ~12 paid holidays, and your birthday off. AAS also offers employer-sponsored health insurance, life insurance, disability coverage, retirement plan that includes a generous employer match, among other benefits.

How to apply:

Please submit a résumé and cover letter through our online platform here. Finalists will be asked for two references. Your cover letter will serve as a writing sample.

For questions on this position, please contact careers[at]mwa.org. Please do not submit applications to this address.

Commitment to Inclusion, Diversity, Equity and Access (IDEA):

As an equal opportunity employer, we value diversity, equity, and inclusion. We are committed to equal employment and promotion opportunity regardless of ability, age, ethnicity, gender, gender identity, marital status, national origin, race, religion, sexual orientation, or veteran status. A successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

For more on our IDEA work, click here.